News and exciting insights
In our blog you will not only find the latest updates from Caelor but also exciting use cases and customer references. At the same time, we take you into the Atlassian Cloud and reveal the latest updates and many exciting tips & tricks.
As Confluence is getting more and more popular, the demand for apps that complement them to cover all kinds of use cases grows. The ecosystem is thriving with innovation, and it’s a great thing for both end-users and app vendors like us. As heavy Atlassian users ourselves and being part of the great ecosystem our journey to build apps at Caelor was mainly triggered by the ambition to close the gap between the on premise versions of Atlassian software and their cloud offering.
So far it has been an interesting ride. Our most popular apps, MacroSuite and Cards & Panels, were very well received by Confluence users. We have never expected to gain so much traction and the amount of overwhelmingly positive feedback was very surprising. We are very grateful to you, our users, for this. This is why we have continued to add more features and invested a lot in improving the user experience. By popular demand we have also completed the Atlassian Marketplace Security Self-Assessment Program and joined the Bug Bounty Program. We are also very proud that MacroSuite was one of the first Cloud Fortified Apps available in the Marketplace.
However, a side effect of this is an increased demand for support and development teams to keep things running smoothly. Now it is time to adjust the pricing to reflect the amount of development and support that has gone into all of the new and improved features. Effective October 1st, 2021, we will start charging a subscription fee for both MacroSuite and Cards & Panels.
Monthly per user
|Up to 10||USD 5.00|
Cards & Panels
Monthly per user
|Up to 10||USD 5.00|
We understand that switching to a paid model will spark a lot of discussions. We are dedicated to help you move forward and find an appropriate solution that works for you. Therefore we invite you to reach out to us. Our support team is prepared to help you out!
We hope you can understand our business decision. We are looking forward to release more features and incorporating your suggestions into our products.
By Luisa Diederichson: — 3 minutes read
MacroSuite for Confluence
The descriptive creation of Confluence pages is becoming a relevant topic as more effective features are developed. It becomes increasingly important to provide the reader with the required information in a way that it can be processed as quickly as possible.
As we aim to help shape the growth of demands, we have further developed the app extension MacroSuite based on feedback from experienced Confluence users. MacroSuite now has new formatting macros for Confluence Cloud, giving you the ability to create more interesting and engaging content.
The power of creating more attractive content with MacroSuite
Within the use of MacroSuite your pages can be even more interesting and creative now. Any information absorbed through visualisation is remembered more clearly. Text has its place, but there is also always room for visuals. MacroSuite offers the user significant added value within the following factors in the areas of information presentation and processing in everyday work with Confluence:
Clear page structure
A clear structure of content is essential, not only in terms of content but also in terms of outer appearance. The macro Pagebreak was developed to provide better orientation for the reader. The macro enables the management of page beginnings and creates more flexibility with this feature when it comes to exporting documents and content control. In addition, the page divider can be used to separate different topics using different divider types and colours.
Another solution that can be used to document complex content clearly is the integration of Tabs. The macro uses different tabs to save space on a page and present information in a bundled and structured way. Within the creation, the user has the possibility to create tabs with different symbols or images and to choose between different tab types.
If the content of a page concerns several departments or individuals, there is another beneficial option to address content directly to the users/user groups concerned. With the macro Hide Content, information that is not relevant for certain persons can be hidden by the author. Within the administration, information can therefore be set as visible or invisible for the persons concerned. This function provides the reader with enormous efficiency, as he does not have to search for the relevant part of the information himself.
To make the information provided even more detailed and valuable, it is always an advantage to include sources or additional information. In doing so, you should not extend too far and keep the core message in focus. To provide the reader with more extensive content, it is possible to add more detailed information and give the reader the choice of viewing it. The new macro Footnotes and Tooltips is particularly useful for this. Footnotes allow you to easily add additional information in the form of comments without distracting the reader from the main text. Tooltip, on the other hand, is a message that is only displayed when the user hovers the mouse over an interface element such as an icon or clicks on it. The deposited short messages lead to certain actions or contain additional explanations.
Integrated time management
A typical working day often consists of completing time-limited tasks or projects. To ensure that the processing of an extensive list of to-dos does not get out of control and you can manage your tasks creatively and without stress, you need very good organisation and orderly time management. In order to remind not only yourself of priorities and upcoming deadlines, but also everyone involved in the project, the macro Due Date and Time was developed, which allows you to integrate due dates directly into the Confluence page. The special thing about it is that it is even easier to see which status of prioritisation has been reached by means of a colour concept (e.g.: in time frame= green, today= blue, overdue = red).
The updated functions of the Countdown timer should also be mentioned at this point. The timer can also be integrated into Confluence content and has different countdown types. Thanks to the different display variants and a range of colour and alignment options, you can optimally adapt the countdown to existing content. Another advantage is that all time zones are supported within the macro.
Ensure that you and your colleagues don’t miss anything by integrating the action elements listed above on your Confluence page.
Modern design elements
A well-structured Confluence page should not only contain uniform text, but should also be enhanced with visual and interactive elements. There has been more than just the possibility of integrating simple images, but the reader can discover themselves within the image carousel and by clicking on the corresponding image slider, which images appear interesting to them. Since the last update, the image carousel macro offers the user favoured features such as the automatic running of the carousel, improvements in the image selection and a thumbnail navigation. In order to actively involve the reader in the transmission of information, functions such as the integration of buttons are often used. By placing a button in or at the end of a text, the user can, for example, enter more detailed information or web links on the topic, thus offering the reader the option of more extensive input. In this respect, there is now an improved link selection within the macro as well as the possibility to determine both the width and the colour border of the button. In addition, there are different button types to choose from (text, icon or a combination of both).
Stay productive and engaged with MacroSuite
MacroSuite already has a number of useful features that contribute to easier and more productive communication. There are also no limits to the creative scope within the design of Confluence pages. Nevertheless, new and individual needs arise again and again during regular use, which are the basis for us to constantly improve the app. We are always open to your feedback and possible integration suggestions and look forward to contributing to an even more effective content presentation with the further development of MacroSuite. Contact us for more information.
— 5 minutes read
Cards & Panels for Confluence
Structuring a Confluence page in an organised way and highlighting important information in a way the reader can see at a glance which content is relevant to them is challenging. To overcome this challenge as quickly and effectively as possible, Cards & Panels is the best solution. The Atlassian app extension allows you to structure, format and make content more readable on Confluence with extensive features. Using the app offers a number of benefits, that make it easy to creatively and cleary present information.
Why it is effectable to structure Confluence pages with Cards & Panels
The Atlassian App extension was developed to facilitate the daily work of Confluence users. Accordingly, the following factors were taken into account in the development, which make the app accessible to absolutely everyone:
Simplicity of use
A big advantage is that Cards & Panels is very easy to configure and the user does not need any training to get started. Due to the self-explanatory structure of the app and the simple installation on the instance, which has to be done by the administrator, the user can start using it instantly and prepare content with a number of macros.
Comfortable adding of macros
Once the app is fully installed, any user can access all the available macros through the Confluence Editor. An even faster access can be provided simply by using the slash character and the name of the macro (example: “/card”). As soon as you enter the first letter, a list of suggestions is displayed from which you can select the desired element.
Flexibility in design creation
The arrangement and structure of documentation can be done individually and just as you like. Once a card or panel has been filled with content and saved, it is possible to make changes and add updates at any time. Within the card macro, you can choose between the card types Basic, Content and Templates to determine the appropriate layout and decide how many cards you want to place next to each other. By default, three cards are always displayed in a three-column layout. Content and Basic Cards can be also arranged in different column layouts (1,2,3,4). Once the basic layout has been set, you have extensive design options. From the selection of many different icons and images to linking and color representations, there are no limits for the user.
To link cards, you can easily browse the Confluence area for pages and select the one you need. Selecting a direct link is also possible. Initially, the most recently viewed pages are also displayed as suggestions.
The panel macro also offers a lot of creative freedom. The title and the corresponding selected symbol can be aligned differently and highlighted in different colors. In addition, the macro offers a choice of different frame styles. e.g. dashed or bold. The text color and frame lines themselves can also be adjusted in color as desired.
Another very useful feature is the recently integrated support for tables and images, which now also displays texts within panels more clearly.
Variety of filter options
In addition to adding People, Spaces or Pages manually, you can apply dynamic filters to the Cards. This means that you can enter a user group and the cards will be created automatically with links to the respective group members. Pages can also be filtered by labels or spaces. For example, if new pages are created which match the specified criteria, they will be automatically displayed without having to re-edit the macro.
Who does the app provide an elementary benefit for
The use of Cards & Panels is basically a good choice for any Confluence user who has the goal of communicating important information quickly and effectively. The app offers a good platform for international companies in which communication is predominantly digital. Since Cards & Panels receives regular updates to improve stability, performance and functionality, the app will always grow with the developments of Confluence and the use can thus be extended to any department of a company. Our developers receive constant feedback from experienced Confluence users and continuously implement helpful solutions to provide users with the best possible content preparation. The features offer sufficient flexibility that Cards & Panels can also cover any future area of use on Confluence and you can constantly add and optimize your pages. If you need more information or want to suggest a feature, you are welcome to contact us via service desk.
— 5 minutes read
The best formatting macros for Confluence
Confluence is mainly used in companies to document content in a simple way and to make it public to a chosen circle.
For a long time now, it has not only been possible to write down information on a blank page, but there are many different methods of preparing the content in an appropriate and structured manner. Especially within a company, formatting is a crucial factor when it comes to effectively communicating important news and therefore collaboration within a team.
Why the attractive and clear design of Confluence pages is essential
To make information accessible to the recipient on a long-term basis and to appeal to the visual memory, the integration of visual elements is essential and offers the following advantages:
- Less time-consuming information processing
- Assessment of information relevance at a glance
- Quicker acquisition of attention
Readers who are not familiar with a topic have an easier time entering the topic through visual elements and do not have to acquire in-depth understanding. As people are often sufficiently busy in their daily work organising to-do’s and meetings, it is profitable for both the author and the reader to work with well-structured content and to complement it visually.
How to provide more structure with formatting macros
A very favoured and successful solution to create a proper structure on a Confluence page are formatting macros. Many formatting macros (date, link, quote, emoji) are already integrated in Confluence by default and offer advantages in understanding and creating a page quickly. But to ensure a deeper structure in the preparation of extensive data and to actively engage the reader, the apps MacroSuite and Cards & Panels were developed for Confluence users.
The best recommended apps for formatting macros
Cards & Panels and MacroSuite are used by many Confluence users in their daily workroutine and are unbeatable in their ease of use and uncomplicated configuration.
Cards & Panels
The Cards & Panels app primarily supports the user in creating a structured Confluence page. The aim of this application is to make Confluence pages more readable by highlighting content (e.g. in the form of fields or marked information) and to direct the reader’s attention to important content. With the help of user-friendly formatting macros, texts can be formatted in a coloured area within the app and the design can be individually created using different layouts and design variants.
On the occasion of the current updates, further particularly helpful functions were integrated into the app, which make content appear even more professional and structured. During the development and implementation of the new functions, the focus was on improving the factors of stability, performance and functionality for the user.
The following functions were integrated within the new update:
- Panels can now be extended with titles and icons.
- Individual colours can also be selected in panels.
- Title and content can be aligned differently and there is a choice of defined frames.
- Support of images, tables and many macros within the panel (before: only text was displayed).
- By default, three cards are now displayed in a three-column layout.
- Content Cards and Basic Cards can be arranged in different column layouts (1,2,3,4).
- The order of the cards can now be easily adjusted by drag’n’drop.
- Confluence can be scanned for linked cards. In addition, recently viewed pages are automatically displayed to the user as suggestions.
- In addition to manually adding people, areas or pages, you can apply dynamic filters to the cards.
- When creating a new map, different images are now automatically selected to create a coherent layout within seconds.
Within the design, MacroSuite also offers a lot of leeway. The integration of an image carousel, a page rating or a countdown for a product launch, for example, make the page look professional and clear. Of course, MacroSuite receives regular updates to guarantee the user a constant improvement in performance.
The following functions were integrated within the new update:
- Within the macro “Button” it is now possible to design the buttons in more detail (size, border, type). In addition, the user has an improved link selection for referring to further content.
- The Page Divider now maps the selection of page divider types and offers the option to use different colours for symbol or text.
- The page countdown now has different countdown timer types. In addition, time zone support has been implemented, which can also be integrated in different colours and fonts on Confluence.
- The macro image carousel has been extended with a new thumbnail navigation, the function of automatic playback and an improved image selection. In addition, the user can now define the height and width of the carousel as desired and determine the image zoom type.
- In the Confluence Editor, the option to use many native Confluence functions has now been integrated.
- Tabs can be created within tabs with icons and there is a choice between different tab types.
For more details on all the features of Cards & Panels and MacroSuite, visit us on the Atlassian Marketplace. Our experts will be happy to support you with the installation and are always available to answer your questions.
— 5 minutes read
Send Confluence pages and blogs via e-mail
Share that perfectly formatted content
Confluence has an intuitive structure that makes it easy to set up, create, and find. Everything is organized into pages and sections – so simple. But what makes Confluence stand out when it comes to content creation are the templates. No matter what you do, from development, management, or HR to product requirements and marketing plans, you’ll find a template for you.
Give your content greater visibility
If you’re like us, much of your daily work runs through Confluence. It’s a place where you share company news, congratulate birthdays and milestones. It’s where your teams collaborate, where business plans are created, and where final deals are made.
But in the sea of all this content, some of it needs to be seen more often, and for some of it, Confluence is not the final destination. That’s why we created the Email this Page app.
Email Confluence pages
The Email this Page app adds an option to all Confluence pages with a short dialog to send the entire page content instead of just a link. You can use this app to send emails to Confluence users, groups, or external recipients.
The main advantages
First of all, you have control. Since some may want to restrict sharing of content outside the organization, we’ve made sure you have the ability to set permissions and security rules. You specify who can email pages, but also who can receive those emails.
The second benefit is the ability to add page breadcrumbs and attachments. If you’re doing research, you’ve certainly attached documents as additional sources. If you’re developing an app or web, you’ve added these screenshots to show what needs to be changed. Customer briefings and business proposals are packed with external files. We’ve gone a step further and enabled this feature by default so you don’t have to search for attachments. Of course, if you don’t need this feature, you can simply disable it in the Send Email dialog.
Leave your formatting untouched
Many content creation tools do not support formatting styles from other programs. For example, if you copy your text to another tool, everything can look messy, some parts of the text are too big, others are too small, some even have a background color.
The Email this page app supports Gmail, Outlook and Apple mobile and desktop app versions. This means that your text styles and formatting, text colors, bullets, fields, separators and more will remain unchanged.
While you don’t have to worry about how your content looks in an email, you should still keep in mind that some native Confluence macros may have a limited user interface due to email provider restrictions.
Let’s set it up
For the first step, you may need some help from your system administrator. Depending on which email provider you use, you may need to configure the outgoing mail server (SMTP) if you want to email Confluence pages.
After that, it’s your turn to determine details and set general rules. Here you can select the “sender name” that will be displayed in the notification emails, as well as the subject prefix that will be appended to the subject line of the emails.
The permissions and security rules already mentioned must also be set up now.
To wrap it up…
Why create separate emails and newsletters when you can share content you already have on Confluence? Once you’ve completed these steps, simply click the envelope icon on the right side of your page and send.
Whether you use Confluence for documentation or content management, you can make your job easier and save time by emailing this page.
— 5 minutes read
Breathe new life into your Confluence
Is your Confluence page being neglected? There’s a new app called Cards and Panels that will make Confluence more engaging and readable.
Drive User Adoption by Creating an Engaging Confluence Page
You already know Confluence, the repository for your organization’s invaluable knowledge. Teams can collaborate, find answers to questions and training materials, valuable documents, and read the latest blog posts. Except that it doesn’t work. Your team still bugs you by asking for answers they can find the wiki, and you know they didn’t look for it as hard as they claim.
So, why aren’t wikis living up to their promise?
It’s Not Confluence’s Fault…
If your team isn’t using Confluence effectively, it’s not because it isn’t useful. It’s probably because it hasn’t been set up in a user-friendly way (yet!).
Dumping pages and pages of information into a wiki isn’t the best way to convey information. Data has to be displayed in an engaging manner optimized for online reading.
Understanding How People Read Online
Nielson has conducted eye-tracking studies that measure how people read web pages. While we read books and printed materials from left to right (depending on the language), the layout of modern SERPs has led us to read online materials in a non-linear, pinball pattern.
When we read off a screen, especially when searching for answers, we bounce from section to section. Long, dreary pages of never-ending text simply compatible with our natural gaze patterns when we read online.
To be effective, we have to create layouts for readers that:
- Uses virtual signposts that help users verify what they are searching for and what they’ve found;
- Direct users’ attention to essential sections using heavy visual weights, like sub-headers, colors, and panels;
- Present alternatives and links for exploration;
- Provide quick answers.
Changing your layouts and content in line with natural online reading and information-seeking behavior is the only way to ensure your Confluence pages will get used.
Using Cards and Panels
A new app designed for Confluence allows you to beautify your pages and make them more engaging and readable. Cards & Panels will enable you to highlight important information, attract and direct readers’ attention to valuable sections of text and related pages, and generally makes it easier for users to find what they are looking for.
Cards and Panels give your Confluence pages the same attractive look as web pages, making it easier for your teams to find precisely what they are looking for.
What are Panels?
The Panels macro allows you to highlight text and sections with numerous layout and color options.
What are Cards?
The Cards panel allows you to highlight your most important content. You can bring attention to your cards with thousands of free icons or add images that break up your long-form text and catch the eye.
Ready to Super Power Your Confluence Engagement?
Don’t leave your team members sifting through endless pages of text. Help them find what they are looking for at a glance with Cards and Panels. It’s a surefire way of helping Confluence gain influence in your organization.
— 5 minutes read